Business Process Automation Solutions - Eform Solutions

Intelligent electronic versions of any paper form can be created for use on LANs, Intranets, Extranets and the Internet. This solution provides instant data capture and validation. It ensures quick and accurate processing, helping your organisation meet its efficiency targets and dramatically reduce costs. e-forms can be used for any form including timesheets, requisition forms, surveys and government forms.

How long does it take to process forms that have to be signed by three people who all work at different sites? With this solution the user fills in the form, where it is validated and immediately passed on electronically for authorisation. Security features ensure that users can authenticate the origin of the form with electronic signatures and maintain confidentiality and integrity by encrypting the data. It dramatically reduces delays that occur when forms have to be processed from remote sites or have to go via a number of staff.

Summary features:

• 100% accurate digital information - no scanning or re-keying required

• Uses ODBC for database access - simple exchange of information with existing systems

• Easy to use form designer will maintain the look and feel of original form - may be required for statutory reasons

• Can embed fixed rules and checks i.e. job codes or number of holiday hours allowed

• Ability to lock & secure the filled out e-data using an electronic signature

• Automatic calculations, instant validation & bespoke look-up lists make forms easier to fill in & form rejection rates lower than paper

• Intelligent forms and look-up lists reside on the server, making alterations instantly available to everybody

• Ability to work off-line from the server - for remote sites & laptop workers

• Reporting facilities i.e. which items on expense forms are costing the most

• For regular reports & assessments - provide answers that they gave last time